It’s easy to underestimate just how many electronics your business has until it’s time to move. From servers to PBX systems, there’s a full spectrum of electronics an office may need to move, and the more specialized the electronics are, the more expensive they typically are. It can be really stressful if you’re tasked with moving these items, as it can be quite expensive if they’re damaged and require a repair, or worse yet, need to be replaced. Below are some tips to help protect your company’s electronics.
● Back Up Your Data
Even more valuable than the physical electronics themselves is the data the electronics hold. You can always replace an electronic, but if you lose the data on it, that’s not something you cannot easily re-create. That’s why completing an entire backup of all your data is the most important step you can take when moving electronics.
Hiring professionals to move your electronics provides an added layer of precaution, but even if you go this route, there’s always some risk involved when moving electronics. This is why we recommend completing an entire off-site backup before moving day. You can backup the data on a cloud server, where you’ll always be able to access the data. Complete the backup before moving day, and test the information to make sure all items have been properly backed up and are accessible. Once confirmed, you can move your electronics without worrying about losing the information they store.
● Communicate with Your Moving Company
You’ll want to make sure to provide Ed’s Moving & Storage (or whichever moving company you hire) with an inventory list that includes all electronic items that need to be moved. Electronic devices require extra attention beyond what other items require, because most electronics use magnetic media. There’s a chance that magnetized items can cause damage, and because of this, need to be handled with extra care.
● Include All Cords and Label Them
The last thing you want to do when you get to your destination is spend hours trying to figure out which cords belong to which electronic items. Although it will take some extra time before moving day, it’s important to make sure to label all of your cords and keep them connected to their corresponding electronic items. If you take the time to do this before you move, it will make the move and unpacking much more enjoyable.
Another thing that can be helpful is to take pictures of all the cords with their applicable electronic items, so in the situation items get separated, you can rely on your photos to sort out the mess.
● Use Climate-Controlled Storage Units
Electronic items can be negatively impacted by extreme fluctuating temperatures. If your electronic items have screens, these items are susceptible to both heat and cold. Other electronics without screens can be negatively impacted by heat as well. To ensure your electronics stay safe during the move, store them in a climate-controlled storage unit.
● Purchase Additional Insurance for Expensive Items
If you’re moving expensive items, one thing you can do for extra protection is to insure each item individually. Another option is to insure the value of the information and business as a whole.
You can often purchase insurance through your moving company. Depending on what type of insurance your business has, you might be able to purchase additional coverage through your existing provider. Take the time before moving day to explore your options and find out what will provide the best protection for you.
Are you feeling more confident about moving your electronics? If you take the time to communicate with your moving company and accurately prep for your move, the process will be as efficient and stress-free as possible. And if you want assistance, Ed’s Moving & Storage is here to help! Not only can we help you move your electronics, we also offer assistance for military moves, intrastate moves, and full packing services. Call us today at (253) 581-2446, or send a message to us at firstname.lastname@example.org. We can’t wait to connect with you and get your move booked today!